Exhibitors
REGULATIONS
OF THE FAIR
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of Fair" in PDF format.
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1. EXHIBITORS
The people (and their representatives) whose application for space
has been accepted by the Organizer are exhibitors - manufacturers,
representatives and distributors must make out a list of their representatives
as "Exhibitors". No more than two people per stand can
be accepted.
2. DISTRIBUTION AND ALLOCATION OF THE FAIR'S SPACE
The distribution of the fair's space is going to be made according
to the date of receiving the application form. It is understandable
that the organizer preserves the right for facilitation of circulation
and control of the exhibits, to change the position of those exhibits
which will be necessary to change after restructuring the fair's
plan. This will happen only if it is absolutely necessary. The organizer
will inform the exhibitors interested who are not going to have
any demands of refund in case of replacing.
3. POSITION AND COST
The Organizer will place the exhibits according to the order of
preference of the exhibitors. If this is not feasible the Organizer
will allocate new space, realizing that the exhibitor can accept
or reject the new place in writing.
4. EXHIBITS
The exhibits will be limited to those related to the object of the
fair and to the exhibitors' activity and those that come up to the
whole organization. The Organizer preserves the right not to allow
the presence of products which would alter the fair's character.
The dimensions and standards will correspond to each exhibitor's
space, the specifications and possibilities of EKEP and will be
described in the "Exhibitor Manual" which will be sent
by the Organizer. By no means should one damage exhibits of a neighbouring
stand and this falls under the Organizer's judgement. The exhibitor
must not present other products than those referred to in their
application form in an analytic way.
5. ADMISSION
Everybody with admission rights has access to the exhibits. The
Organizer holds the right to deny admission to anybody (even the
exhibitors' children) if his security or the exhibitors' security
is in question.
6. PLACING- REMOVAL OF EXHIBITS
The exhibitor can bring into the EKEP and place his products as
well as the materials for their promotion, and remove them according
to what is mentioned in the "Exhibitor Manual" (Days -
times e.t.c.)
7. DISTURBANCE
The placing of the exhibits will by no means disturb the neighbouring
stands. Any dispute will be settled only with the Organizer's intervention.
8. THE STAFF'S APPEARANCE
The appearance of the stands' staff should be along the generally
accepted lines and should not alter the fair's character.
9. THE STANDS' STAFF
It is forbidden to recruit or keep the staff of the exhibitors occupied
in any way, during the fair.
10. SOUND-NOISE
Machines or electrical appliances which produce sound in general
must operate in such a way, so as not to disturb the other exhibitors.
In such cases the organizer holds the right to decide on what level
the sound produced is acceptable.
11. ELECTRICITY SUPPLY (WATER/AIR)
The electricity connection (etc.) and the relevant workmanship or
spare parts are provided exclusively by the official contractors
of the Organizer. The Organizer preserves the exclusive right to
recommend the relevant associates.
12. SPECIFICATIONS OF ELECTRICAL INSTALLATIONS
The wiring and switchboards must correspond to the standards of
the Greek Electricity Firm (D.E.I.), the European Union and the
Fire Department. All kinds of necessary spare parts (switches, plugs,
lights, lamps, wires, fuses,...) are provided by the Organizer according
to the price-list of the "Exhibitor Manual". The exhibitor
can only bring with him the specialized electrical equipment necessary
for him, which is not provided by the organizer.
13. PHOTOGRAPHS
The photographical rights in the Fair belong to the Organizer. The
necessary photographs during the fair are allowed to be done only
by the appointed photographers by the Organizer and according to
the price-list of the "Exhibitor Manual". The exhibitors
who wish to take their own pictures should inform the Organizer
in order to obtain the relative permission.
14. CLEANING
The exhibitors must make sure their exhibits and their stands are
kept clean without dust or rubbish. All refuse especially before
the opening of the fair should be placed in the special rubbish
bins in the corridors.
15. ADVERTISING MATERIAL
The exhibitor can give out advertising material or price-lists in
his stand. In case of someone being disturbed, the disagreement
can only be settled by the Organizer.
16. CANCELLATION OF PARTICIPATION
If any exhibitor cancels his request for participation or reduces
the square meters after the time limit allowed, he must grant as
compensation to the Organizer the following amounts of money:
* - From September 1st to September 30th, 50% of his stand's value.
* - From October 1st and on, 100% of his stand's rent.
17. REFUND
The money for the rent of space can only be returned if cancellation
takes place in writing up until 30/8/2005.
18. CHANGE OF DATE
The Organizer holds the right of changing dates or changing the
date of the opening of the fair, if he judges that the circumstances
require it. In case of such a change the contract is still valid,
on condition that the exhibitor is informed in writing one month
before the opening. If the above is observed, the exhibitor cannot
ask for compensation.
19. THE ORGANIZER'S RESPONSIBILITY
The Organizer, the associate subcontractors and their employees
are not responsible for damages or losses due to fire, theft or
any other reason, which can be caused to the exhibits, or for accidents
and minor injuries of exhibitors, employees or their representatives.
The direct refund for any of the above is exclusively the exhibitor's
responsibility. Moreover, the Organizer is not responsible for any
mistakes or omissions in the catalogue of the fair or in the various
advertising materials.
20. FIRE SAFETY
All the laws and regulations about fire safety must be strictly
obeyed by the exhibitors.
21. DAMAGE
The Organizer is not responsible for any damage or delays in the
loading of the exhibits. Damage due to improper packaging is the
exhibitor's responsibility. If the exhibits do not reach the fair,
the exhibitor remains responsible for the rent of his space. The
exhibitors should be insured against similar dangers.
22. OWNERSHIP
With this term of the contract, it is specified that as long as
the exhibits of every exhibitor are in the fair, the Organizer has
every right of ownership, possession or trading of the exhibits
to a third party (except for the exhibitor).
23. INTERRUPTION OF THE FAIR
The Organizer may interrupt the fair at any time, if anything comprised
under the term act of God happens in the places which are under
his possession and responsibility for the organization of the fair
or during the fair. In this case, any damage, loss, delay or increase
in the cost and any other undesirable consequence evades the Organizer's
control.
The term act of God includes: fire,
accident, flood, disease, earthquake, extreme weather conditions,
governmental prohibitions, urgent orders of political defence or
military authorities, unfriendly actions, rebellions, strike, lock-out,
blockade, or any other worker riots, inability to insure uninhibited
operation of the fair, bankruptcy due to interruption of or inadequate
communication, inability due to a verdict of guilt, seizure, requisition
of the necessary material and equipment on the basis of local or
national orders or regulations, or judicial decisions.
24. UNSUITABILITY OF THE EXHIBITS
The exhibitor agrees that the exhibits enter and remain in the fair
only according to the laws and regulations. The Organizer holds
the right to judge as unsuitable and to prohibit or reject exhibits
partially or totally. If an exhibitor or an exhibit are rejected
due to violation of laws or regulations or any other defined cause,
the exhibitor cannot take back the cost of his space.
25. PRICE TAGS
The Organizer strictly prohibits putting price tags on the products
during the fair.
26. INSURANCE
The exhibitors should have insured their exhibits for theft, damage,
loss or sivil responsibility. The Organizer and all the employees
or his associates and subcontractors, are responsible neither for
any injury of exhibitors or their associates and their employees,
nor for any damage or loss of exhibits due to robbery, theft, accident,
fire, or any other disaster.
27. SUB-RENTING
Th exhibitors are not allowed to give their space for use totally
or partially to other businessmen, without the written permission
of the Organizer.
28. JUDICIAL DIFFERENCES
The present contract is subject to the Greek law and the regulations
of the Greek State. For any disagreement or difference which will
occur, the Athens courts will be responsible.
